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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

The KM4D Journal is allied to the KM4Dev community and appears twice a year. All articles are accesible open access. No fees of any kind are charged for publishing in this journal.

Contributions to KM4D Journal should be submitted to this website.

To contact the editors:

KM4D Journal
attn. Sarah Cummings
Foundation in Support of the Knowledge Management for Development Journal
Nassaulaan 31
6721 DX
The Netherlands

Editorial policies
Spontaneous contributions are welcome. Any manuscript submitted to the journal must not already have been published in another journal or be under consideration by any other journal, although it may have been deposited on a preprint server. Translated versions of a published article (or planned for publication) are in principle authorized, provided that the journal in which they are also published supports open knowledge (Creative Commons) principles.

Theoretical and practice-based contributions are welcome. Manuscripts that are derived from papers presented at conferences can be submitted unless they have been published as part of the conference proceedings in a peer reviewed journal. Authors are required to ensure that no material (including illustrations, photos, etc.) submitted as part of a manuscript infringes existing copyrights, or the rights of a third party. Submission of a manuscript to KM4DJ implies that all authors have read and agreed to its content.

The authors retain all the rights to their article, but by submission they grant the editors of the journal to publish their contribution under the license as it is published on the journal?s website.

Text preparation
Authors can ease the processing of the workshop proceedings, both in printed form and on the Web, by following the instructions below. Papers should be submitted by e-mail either as Word Document (?.doc?), Word Perfect (?.wpd?), or Rich Text Format (?.rtf?). In special cases (e.g. articles with complex formulae) if need be TeX or LaTex can be handled. In that case please contact the editors about the requirements.

The paper should, if possible, be structured following a coherent style sheet. Papers should be in English. The choice between British or American spelling is left to your discretion, but should be used consistently throughout the paper.
Contributions should include:
- A good introduction and formulation of question/topic at hand
- Clear paragraphs
- Headings and subheadings for important paragraphs
- A clear (provisional) conclusion
- Paper length and focus
- An 'About the author(s)' section after the references which provides a brief overview of the author's experience.

The length of a paper should not exceed 6000 words, unless agreed differently with the Editors.

The length of a case study should not exceed 4000 words, unless agreed differently with the editorial board. A case study is generally slightly short(er) than an article, with a case example at the forefront serving as a basis for the author's theories. Articles may use case examples to illustrate a point, but a theory or premise is at the forefront.

A review should not exceed 1600 words. A review is more than a summary of a book or publications; it contains the author?s viewpoint on the item. Reviews should not include notes. Include the name of the publication following the guidelines for references (see above), including where available the ISBN-number, price, and website.

A story is a short contribution (4-5 pages), reflecting a more personal tint than an article or a case study. A story can address either personal experiences, or a news-worthy topic, pertaining to the theme of the journal edition.

Paper size is A4 (width 21 cm, height 29,7 cm). All elements of the paper (text, illustrations, and charts) must be kept with a print area of 14.68 cm wide by 24.62 cm high (left and right margins 3.17 cm, bottom and top margins 2.54 cm).

Fonts and type styles
- All text should be left justified, and single-spaced
- Times New Roman is the font adopted. If it is not available on your word processor choose any proportional font
- Main title: 14-point boldface type, preceded by one blank line and followed by two blank lines. Follow normal capitalization rules ie only capitals on proper nouns.
- Subtitle (optional): 12-point boldface type, preceded by one blank line and followed by two blank lines. Follow normal capitalization rules ie only capitals on proper nouns.
- Author?s names: 14-point italics non-boldface. Name only, proceeded by two blank lines and followed by two blank lines.
- First order headings: 12-point boldface, preceded by two blank lines and followed by a blank line. First order headings should not be numbered.
- Second order headings: 12-point boldface not followed by a blank line but preceded by a blank line. Second order headings should not be numbered. - Third order headings: 12-point italics, non-boldface, preceded by one blank line not followed by a blank line.
- Main text: 12-point non-boldface. One blank line between paragraphs.
- Tables: use the table facilities of your word processor for any tabular data. Precede tables by a blank line and follow with two blank lines. - Endnotes: 10-point non-boldface

Required elements
There are no required headings except Main title, Abstract, About the Author, and References.

Quotations in the text
The citation of texts must contain, enclosed within parentheses, the last name of the first author, the year of publication and page number(s) to which the author refers. See examples below. In case of ambiguity the year can be followed by a space and a,b,c etc):

(Mayr, 1969)
(Culler, 1989: 20-23)
(Smith, 2000c)

Illustrations, graphs, and photographs
Images should be scanned at a resolution that allows good quality printing (suggested 300 d.p.i.) They may be inserted in the text, but preferably the scanned image files should be sent as separate files as well. Save files in a true colour format, such as TIFF. Vector graphics can be sent as Encapsulated Postscript (.EPS). In case of any doubt we suggest you supply us with the printed originals as well.

Colour images may be converted into black and white for the printed version. The online version will maintain the original colour resolution.

Do not use footnotes, but endnotes (<25).

References (preferably <25) should be the first heading after the text of the paper. They should form a second order heading. The APA system of referencing has been adopted. Therefore the bibliography should be ordered alphabetically, references should be in the format as in the following examples:

Access to Information (2004) 4th progress report. Unpublished paper

El-Baz, S. (1994) Arab civil societies organizations at the turn of the Twentieth Century? In: Citizens: strengthening global civic society (edited by M.D. de Oliveira and R. Tandon), World Alliance for Citizen Participation (Civicus): Washington DC

Jamali, D. and R. Zurayk (2004) A community of practice approach to knowledge management, presented at the 5th European Conference on Knowledge Management, 30 September-1 October 2004, Unpublished paper

Mandaville, P.G. (2001) Transnational Muslim politics: re-imagining the Umma?, Routledge Research in Transnationalism No. 2, Routledge: London, 256pp

McGann, J.G. and E.C. Johnson (In press) Comparative think tanks, politics and public policy, Edward Elgar Publishing: Cheltenham

McGrath, S and K. King (2004) Knowledge based aid: a four agency comparative study?, International Journal of Education Development 24(2), 167-181

Traboulsi, O. (2002) Desk research on regional communities of practice, World Bank Institute: Washington DC; UNDP: New York

UNDP (2002) Arab Human Development Report Regional Bureau for the Arab States, UNDP: New York, 168pp

The abstract is a second order heading after the references. It should have a maximum of 200 words.

About the authors
This is also a second order heading. The names of the authors should appear at the beginning of the text (Max. 100 words) and should be italics. The rest should be non-italics. After each text, the name and address of each author should be listed in TNR 10, followed by a full stop. This should then be followed by the e-mail address on the same line.

Preferred spellings
The guest editors for a particular issue should decide whether they will adopt English or American English spellings. Each issue should be internally consistent.

UPDATED: 12 January 2023

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